The Challenge
‍This large chain of restaurants with more than 100 employees was using an outdated accounting system to manage their books and inventory. As a result, they couldn’t consolidate their actual and finished inventory, manage their pettycash, or calculate the employee leave and indemnity properly owing to the short comings of maintaining obsolete systems and processes. Their inventory value was out of whack as the stock counting was not done. The pettycash on hand was never tracked, and the lack of expenses or sales on time has delayed the monthly closing. Their balances were not divided into Staff receivables, Payables or Advanced Payments, which caused further confusion. The payments recorded to the system were not verified with the actual payments made by the third parties, leaving a huge gap between the former and the latter affecting the company's financial health. Moreover, all their financial reports and analyses were inaccurate. Since there is more than one restaurant under one account, all these details created a mangled web of knots for the successor, AlPrime, to undo.

AlPrime’s Solution
‍When AlPrime took over the Accounting and Bookkeeping of A la Cake , it was understood that their books needed revamping and that only a modern system could handle the plethora of activities performed by the franchise of restaurants. To simplify the entire process, ‘AlPrime Web,’ the Accounting Software of AlPrime, was introduced to A la Cake for easier recording of bills and to rectify the problem of third-party receivables. AlPrime Web was integrated with the POS for prompt reporting and eliminating unnecessary hassles. AlPrime also offered another Software, Al Prime Reporting System, for smooth, accurate, fast and reliable reports. The account balances were broken down into several heads after a deep dive into the past data of the restaurant. The accountants of both teams worked closely to generate more accurate and timely reports so that the management could make informed decisions. AlPrime’s staff took special care to train A la Cake ’s employees in efficiently conducting a regular physical count of the inventory. When done properly, a difference of about 8423 units was adjusted to the actual pile. AlPrime proactively consolidated the employee leave and indemnity balances and unearthed an overestimation of about 18kKD.

Conclusion
‍Ala Cake is empowered due to the right decision it made in onboarding AlPrime to manage its books. The inventory count has been better, recording and reporting has become a lot easier, petty cash is accurate, leave and indemnity has been handled and the processes have been optimized. The pastry maker is now geared up to charge to the next level with the timely advisory and services of AlPrime and fulfill their financial and business goals.